Free Balance Sheet Template — Excel
Download a free balance sheet template in Excel with the standard small-business balance sheet format, automatic subtotals, a built-in balancing check, and a complete filled example. Works in Google Sheets too.
Get the Free Balance Sheet Template (Excel)
Standard format with automatic subtotals, a zero-check that confirms it balances, and a complete filled example.
What's Inside the Template
- Balance Sheet Template tab — full small-business format: current and fixed assets, current and long-term liabilities, and equity, with automatic subtotals and an automatic CHECK row that shows $0 only when assets equal liabilities plus equity.
- Filled Example tab — a complete small-business balance sheet that balances to zero, so you can see where every number belongs.
- Instructions tab — what to enter where, which figures go in as negatives, and how to read the result.
Balance Sheet Format, Section by Section
- Current assets — cash, accounts receivable, inventory, prepaid expenses: things that are cash or will become cash within a year.
- Fixed & long-term assets — equipment, vehicles, and other assets, minus accumulated depreciation (entered as a negative — use our depreciation calculator to compute it).
- Current liabilities — accounts payable, credit cards, payroll and sales tax due, and loan principal due within 12 months.
- Long-term liabilities — the remaining balance of bank and owner loans.
- Equity — owner contributions, draws (negative), retained earnings, and current-year net income (which comes straight from your P&L).
Balance Sheet Example, Explained
The Filled Example shows a business with $126,200 in total assets against $61,050 of liabilities and $65,150 of equity — and a CHECK row at zero. Two reads worth learning: working capital (current assets minus current liabilities) is comfortably positive at about $63,650, meaning near-term bills are covered roughly three times over; and equity exceeds total debt, meaning the business is majority-owned by its owner rather than its lenders. Those two checks — liquidity and leverage — are precisely what a bank looks at first on a loan application.
The Balance Sheet Most Owners Never Look At
Small business owners live in the P&L and ignore the balance sheet — until a loan application, an investor, or a sale process demands one, and it has to be reconstructed under pressure. Kept current, the balance sheet is an early-warning system: receivables quietly ballooning, credit card balances creeping, equity shrinking from draws that outpace profit. Monthly bookkeeping produces it automatically alongside your P&L; this template gets you the same visibility by hand until then.
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