Recovering $50K in 6 Months by Closing a Payment Blind Spot

The Challenge

A retail business with $15M in annual revenue was approving vendor payments based on verbal confirmations from the purchasing team — leaving it fully exposed to invoice fraud, overcharges, and double-billing.

What We Did

We ran a retroactive audit of $3M in purchases and implemented a strict three-way matching process — cross-referencing purchase orders against warehouse receipts and final vendor invoices. We verified vendor statements against bank records and migrated the workflow into QuickBooks Online for real-time, automated oversight.

The Result

• Identified and recovered $50,000 in clawbacks from a single six-month window.
• Left the client with an airtight, automated internal-control system.
• Permanently prevented overpayment leakage going forward.