How We Saved a $100M+ AI & E-Commerce Company $5M a Year
The Challenge
An AI-powered software and e-commerce company scaling past $100M in revenue uncovered a staggering $15M inventory discrepancy. Growth had outpaced financial governance: damaged inventory was being written off without proper tax treatment, Amazon FBA shipments were routinely lost without reconciliation, and vendors were quietly overcharging past contract rates while lead times slipped.
What We Did
We stepped in to stop the bleed. Our team designed and deployed an end-to-end inventory reconciliation framework, filed retroactive claims for missing Amazon FBA stock, built automated contract-rate verification for every vendor invoice, and established supply-chain KPIs to eliminate late deliveries and low fill rates.
The Result
- Saved $5,000,000 annually — roughly 10% of total yearly purchases — by permanently removing operational leaks.
- Recovered historical refunds on lost and mis-shipped inventory.
- Locked in future margins with automated vendor and inventory controls.
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Book a Free CallWhy Inventory Quietly Becomes a Multi-Million-Dollar Problem at Scale
For any product company scaling past eight figures, inventory becomes both the largest number on the balance sheet and the easiest one to get wrong. When purchasing, warehouse and third-party fulfilment (like Amazon FBA), and the general ledger aren't tied together, small per-unit errors compound into very large distortions in cost of goods sold, margin, and taxable income — the kind of gap that hides in plain sight until someone reconciles it end to end.
Signs this may be happening in your business:
- Cost of goods sold that won't reconcile cleanly to actual inventory movement
- Frequent write-offs booked without correct tax treatment
- FBA loss-and-damage reimbursements you're entitled to but never claim
- Vendor invoices paid without checking them against contracted rates
Our approach is to tie purchasing, warehouse and FBA records, and the ledger into one reconciliation framework, recover what you're owed, and automate the checks that stop the leak from reopening. For a high-volume operation, getting this right is often the single highest-return finance project available.